HICSS papers emphasize advances in research and development activities in several areas of the system sciences. Papers may be theoretical, conceptual, tutorial, or descriptive in nature.
- All papers must be submitted to a minitrack. Minitracks are part of our 11 larger tracks and an invited track. Make sure you understand the focus of a minitrack before submitting your paper to ensure you are submitting to the best possible fit for your research.
- HICSS papers must contain original material. They may not be previously published, nor currently submitted elsewhere. You may contact the Minitrack Chair(s) or Track Chair for guidance or verification of content. If you are not sure of the appropriate Minitrack, submit a preliminary abstract to the Minitrack Chair(s) or Track Chair via email for determination.
- Submit a paper to only one Minitrack. Submissions to more than one minitrack may result in rejection by either minitrack without consultation with author.
- HICSS prohibits the addition of authors after initial submission/review, except in convincingly justified and extenuating circumstances. The Conference Chair must approve any additional names added. To seek approval, please send a written request to hicss@hawaii.edu.
- Do not author or co-author more than 5 papers.
Acceptance is based on a strict peer review in a double-blind process from June through August of each year. After a careful review by a special committee in each track, Best Paper Awards are presented to the selected paper from each track in recognition of their superior research performance.
Important Dates for Paper Submission
July 15 — Papers due
August 15 — Reviews due
August 22 — Minitrack Chairs’ decisions due
August 23 — Notifications to authors
September 4 — Revision due for papers accepted with mandatory changes
September 10 — Minitrack Chairs’ final decisions due for papers with mandatory changes
September 11 — Notifications to authors of revised papers
September 22 — Final manuscripts due
January 4 — Publications of full conference proceedings
Author Instructions
1. Prepare manuscript
* Please prepare your initial manuscript using the Initial Format Specifications in Word format or LaTeX format.
* The initial manuscript must not have author names. Author’s information must be removed from the Latex format.
* Paper must not exceed ten pages.
2. Submit initial manuscript as PDF to Paper Submission and Review Site
* Paper submission system will be up and running on May 10.
* If you do not have a PDF converter, please visit http://www.freepdfconvert.com to get your source file converted online at no cost.
* In the paper submission form, please make sure that the list of authors that you enter is accurate. HICSS prohibits the addition of authors after initial submission, except in convincingly justified and extenuating circumstances.
* Final date for submission is July 15, 11:59 PM Hawaii time.
3. Receive decision Acceptance/rejection notification
* The notification will be sent by August 23, 11:59 pm Hawaii Time.
* If you do not receive your decision by August 25, please contact HICSS Conference Office immediately.
4. Revise paper Accepted with Modification Required (A-M) and Resubmit to Paper Submission and Review Site
* If your acceptance is A-M, you must make specified changes, and submit your paper for reconsideration, still without author names.
* The revised version of the A-M papers must be submitted by September 4, 11:59pm Hawaii time.
* Contact HICSS Conference Office at hicss@hawaii.edu if you do not receive a revised decision by September 11, 11:59 Hawaii time.
5. Secure funding and make visa/travel/hotel arrangement
* Please complete and pay for your conference registration, then contact HICSS Conference Office via email at hicss@hawaii.edu to request an invitation letter. As visa requests can take several weeks, registrants are strongly encouraged to contact us at least 3 months prior to the conference (October 1).
6. Prepare final paper
* Please prepare the final manuscript according to the Final Word Format Specifications or the Final LaTeX Format Specifications (Download zip) (Use Overleaf Template).
* You are allowed to make minor changes before submitting for publication.
* You must add author names, affiliations, and email addresses.
* HICSS prohibits the addition of authors after initial submission, except in convincingly justified and extenuating circumstances. Conference Chair must approve any additional names added. To seek approval, please send a written request to hicss@hawaii.edu.
7. Submit final paper to Paper Submission and Review Site
* Please follow detailed instructions for submitting final paper in your acceptance email message.
* Submit your Final Paper anytime between September 12 – September 22.
8. Register for the conference
* At least one author of each paper must register by October 1. Papers without a registered author will not be included in the conference program and the Proceedings.
9. Present your paper at the conference
* Papers without presentation at the conference will be removed from the proceedings.
* Depending on a number of papers in a session, a presentation should be 10-15 minutes. Each presentation should be followed by 10-15 minutes of Q&A and discussion.
* Authors should plan to attend a meeting with Minitrack Chairs at 5pm on the first day of the conference. At this meeting, Minitrack Chairs will 1) provide an overview of how sessions will be conducted, 2) confirm the time allowed for each presentation, 3) coordinate logistics for the sessions.